One Platform. Every Operation.

From the first quote to the final invoice, and now seat sales on scheduled routes, MotorCoach.ai runs your motorcoach business with smart automation, AI where it genuinely helps, and real-time visibility.

Smart Quoting

A pricing engine, mileage quick price, a 24/7 AI quote chatbot and automated follow-ups.

eSignature Contracts

Turn a quote into a signed contract in one click, with your terms attached automatically.

Online Payments

Card and ACH through Authorize.Net, pay links, reminders and QuickBooks sync.

Visual Dispatch

A grid dispatch board, Fast Assign, an availability calendar and a command center.

Driver AppNEW

Inspections, walkaround photos, trip accept/decline, chat and Driver Wallet on any phone.

Customer PortalNEW

Customers see their trips, quotes and invoices, and pay online, in their own portal.

Live Tracking + AI AssistantNEW

A Track Your Bus page with a 24/7 AI Trip Assistant that answers riders' questions.

Bus TicketingNEW

Sell seats on scheduled routes, with seat maps, QR tickets and offline boarding scans.

Maintenance Tracking

Work orders, preventive maintenance, fault-code alerts and VIN decoding.

Smart Quoting

Create accurate, professional charter quotes in minutes. Your own pricing rules handle the math, real drive times set the schedule, and automated follow-ups keep every quote moving until it books.

Automated Pricing Engine

Hourly, mileage and minimum rates for each vehicle type, plus deadhead miles and hours, yard-to-yard time and your own hour-rounding rules. Every coach on the trip is priced automatically.

Multi-Day, Multi-Stop Itineraries

Build trips with Google Maps routing, arrival times based on real drive times, and overnight stops. You're warned when a schedule doesn't work.

Mileage Quick PriceNEW

Price a per-mile charter in seconds, while the customer is still on the phone.

24/7 AI Quote Chatbot

An AI assistant on your website chats with visitors, collects their trip details and turns them into a draft quote request, even at 2 a.m.

Quick Quote Request PageNEW

A redesigned public quote request form that you can link from your website. Customers can attach files such as itineraries and rosters.

"Confirm or Lose Your Bus" Follow-UpsNEW

Automated agents follow up on open quotes 14, 7 and 3 days out by email and SMS, so you don't have to chase customers.

Polished Quote & Invoice PDFsNEW

Branded PDFs you can email straight to customers, with yourself on CC. Copy past quotes and record a reason whenever a quote is declined or cancelled.

Broker-ReadyNEW

A broker-offer rate model plus fields for broker and marketplace booking references, so farm-in work is priced and tracked properly.

Smart Quoting interface

eSignature Contracts

Turn accepted quotes into signed contracts with one click. No more printing, scanning or chasing email attachments. Customers sign from any device, and you see where every contract stands.

One-Click Conversion

Convert an approved quote into a contract with all the trip details already filled in.

Digital Signatures

Customers sign on any device, and every signature is time-stamped.

Contract Term TemplatesNEW

Save your standard terms as templates and set terms per customer. They are attached to contract emails automatically.

Automatic Reminders

Unsigned contracts get follow-up reminders, and a dashboard widget shows what is still waiting for a signature.

Booking Groups & PO NumbersNEW

Group related quotes into one booking and record the customer's PO number on every order.

eSignature contracts

Online Payments & Invoicing

Get paid faster. Request deposits, collect balances online, and let automated reminders do the chasing. Every payment flows into your reports and QuickBooks.

Card & ACH via Authorize.Net

Customers pay by credit card or ACH from a secure pay page on any device. You can add an optional credit card fee.

Deposits & Balances

Set how deposits are requested, send pay links for the balance, and see what is outstanding at a glance. Unpaid trips are highlighted on the dispatch board.

Automated Payment Reminders

Payment reminders go out on schedule, so your team can focus on operations.

Invoice Numbers & Professional PDFsNEW

Invoiced orders get proper invoice numbers and branded invoice PDFs, with receipts and a full payment history.

QuickBooks Online Sync & ReconciliationNEW

Push customers and invoices to QuickBooks, pull payments back, and reconcile customers on one screen.

Online payments

Visual Dispatch

See your whole operation at a glance and fill the board faster. The rebuilt dispatch grid, Fast Assign and the operations command center help you match the right bus and driver to every trip, without double-booking.

Dispatch Grid BoardNEW

Each dispatcher can save and pin their own columns. The board shows totals, one row per bus, unpaid trips shaded, a flat-list view, and live engine status from your ELD.

Fast AssignNEW

See every unassigned trip in one list and press "auto-assign all". Pickers only offer drivers and coaches that are free, the right type, licensed and out of the shop, with a minimum turnaround between trips.

Availability CalendarNEW

See availability by vehicle and bus type, including a 24-hour view. Drag and drop to reassign, and filter by division.

Operations Command CenterNEW

One dashboard that shows what needs your attention today.

Conflict Detection

Double-bookings are blocked automatically. Multi-day trips can use a different coach each day, and each day is checked for conflicts.

Multi-Yard & Divisions

Run several yards and divisions, such as charter, shuttle and line-run, each with its own filters and views.

Visual dispatch board

Driver App & Driver Management

Give every driver a modern app that installs from the browser on iPhone or Android, with no app store and no waiting for updates. Trips, inspections, photos, expenses and chat with dispatch are all in their pocket.

Installable Driver App

Drivers get push notifications, a mobile trip calendar, and GPS clock in and out that works offline. An install page and a QR code poster make rollout easy.

Pre- & Post-Trip InspectionsNEW

Drivers complete their DVIR checklist on the phone and take start and end walkaround photos of the vehicle.

Accept / Decline & Driver ChatNEW

Drivers confirm or decline trips in one tap and message dispatch directly. Dispatch is notified the moment a driver confirms.

Automatic Driver Reminders

Drivers are reminded 48 hours, 24 hours and the morning of each trip, by email, SMS, push or WhatsApp.

Driver Wallet with AI Receipt ScanningNEW

Drivers log trip expenses against the order, and AI reads the receipt photo. The office reviews it, corrects it if needed, and exports.

Trip Sheets, Payroll & Timecards

Send trip sheets with yard and spot times, and calculate driver pay by trip or by hour from timecards.

License & Time-Off Tracking

Drivers with an expired license or time booked off are kept out of assignment automatically.

Driver app and driver management

A Customer Experience That Wins Repeat Business

Give your customers self-service, live updates and answers around the clock, and take the calls off your phones.

Customer PortalNEW

Customers log in to see their trips, quotes, invoices, receipts and documents, request new quotes, and manage their profile and notifications.

Pay Online in the PortalNEW

Pay links and invoices are right where customers look for them, so balances get paid sooner.

Track Your Bus

A live tracking page shows exactly where the bus is, using GPS from the driver's phone.

24/7 AI Trip AssistantNEW

On the tracking page, an AI assistant answers questions about that trip, such as where the bus is, the ETA, the driver's first name and the stops, so your dispatcher doesn't have to.

Automatic Day-Before Tracking LinkNEW

The day before the trip, customers are automatically emailed their tracking link.

Their Logo, Your ServiceNEW

Customers can add their own logo to their portal, a small touch that corporate and school accounts notice.

School Bus & Line Runs

Run the same routes every day for a school or a contract customer? Set each route up once, generate the whole month of service days in a click, and bill it all on one monthly invoice.

Recurring Routes per Customer

Save each pickup and drop route with its times, daily price, and default driver and vehicle.

Generate the Month in One Click

Create every service day for one route or all of them, skipping weekends and holidays. US and Canadian holiday lists are built in.

Snow Days & One-Off Changes

Exclude dates for a customer with a reason, and change the driver, vehicle, times or price on any single day.

On the Same Dispatch Board

Confirmed service days appear on the dispatch board next to your charters, in their own color, with a route calendar you can filter by customer.

Monthly Invoice & Online Payment

One itemized invoice for the month, listed by service day. Email a pay link and the customer pays by card or ACH.

Line run routes, monthly service-day calendar and monthly invoice

Bus Ticketing for Scheduled Routes

Run line runs, casino trips, airport shuttles or event coaches? Sell seats online from a branded booking page, and use the same drivers and coaches as your charter work.

Branded Booking Page with Seat MapsNEW

Riders choose their stop, date and exact seat, and book a one-way or round trip in one payment.

Seat Layout EditorNEW

Build the seat map for each coach. Start from a template, set the rows and columns, then click any cell to make it a seat, a wheelchair space, a staff seat or an aisle.

QR Tickets & Offline Driver ScanningNEW

Tickets arrive by email, and drivers scan them with their phone, even without a signal.

Office Sales, Changes & RefundsNEW

Sell by phone or at the counter for cash or card. Trip changes and refunds follow your rules.

Explore Bus Ticketing
Bus ticketing booking page Seat layout editor showing a 55-seat motorcoach with a wheelchair space

Affiliate Network

Farm out work to trusted partners when you're at capacity, and take farm-in work from brokers. Affiliates manage orders through a simple link, with no MotorCoach.ai account needed.

One-Click Farm-Out

Send a work order to an affiliate in one click, with all the trip details included.

Affiliate Portal, No Software Required

Partners accept or decline, update the status and add notes through a link. Your contact details are shown right in their portal.

Centralized Tracking

Follow every farm-out and farm-in in one place, with status updates and confirmations.

Build Your Network

Keep a list of affiliates, preferred partners and brokers, ready for when capacity is tight.

Affiliate network

Maintenance Tracking

Keep your fleet safe and road-ready. Track service intervals, run digital work orders, and keep a complete history for each vehicle, connected to your ELD and to your drivers' inspections.

Preventive Maintenance Reminders

Service reminders based on mileage or time. Odometer readings sync from your ELD every hour.

Digital Work Orders

Create, assign and track work orders with parts, labor, vendors and technicians. Fuel logs and maintenance reports are included.

Fault-Code Alerts

Engine fault codes from Samsara, Motive or Saucon TDS are matched to the likely issue and estimated cost, and you can open a work order in one click.

VIN DecodingNEW

Add a vehicle by VIN and the details fill in. Seat capacity is suggested from the rest of your fleet.

Inspections from the Driver AppNEW

Pre- and post-trip inspection results and walkaround photos are recorded for every vehicle.

Explore Vehicle Maintenance Explore ELD Integration
Maintenance tracking

Additional Platform Capabilities

Built for single-yard operators and multi-division fleets alike.

DivisionsNEW

Run charter, line-run, shuttle and contract work as separate divisions, with filters across your data, the availability calendar and dispatch.

Yard BrandingNEW

Each yard can trade under its own name, logo, address and phone number on quotes and trip sheets.

In-App NotificationsNEW

A notification bell and pop-up alerts for new quote requests, payments received, signed contracts and drivers running late. Each user picks the alerts they want.

Reporting

Sales by trip type, customer, vehicle and driver; earned vs. unearned revenue; sales tax; gratuity; cash receipts; cancellations; plus the new Vehicle Sales Summary and Orders by Customer Group reports.

Role-Based Access & Audit Log

More than 100 granular permissions for dispatchers, sales, mechanics, drivers and admins, plus an audit log of user actions.

Email, SMS & WhatsApp

Email from your own domain, two-way SMS with customers, and WhatsApp and push notifications for drivers.

Integrations

Samsara, Motive and Saucon TDS for GPS, ELD, hours-of-service and IFTA data; QuickBooks Online for accounting; Authorize.Net for payments; and Twilio for SMS.

Live Fleet Map

Every vehicle on one live map, fed by your ELD.

Easy Data Import

Bring in customers, drivers, vehicles and affiliates from CSV or Excel. Our team helps with your migration for free.

See the Platform in Action

Schedule a personalized demo to see how MotorCoach.ai can transform your operations.

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