Every quote you send is a trip you could win. The operator who follows up first usually gets the booking. MotorCoach.ai tells your team exactly who to call, alerts you the moment a customer opens their quote, follows up for you by email and text, and brings last year's groups back before your competitors do.
Most lost charters aren't lost on price. They're lost in the busy days between sending a quote and calling the customer back.
The quote goes out, the phones start ringing, and nobody calls back. A week later the group has booked with someone else.
Your team can't tell which customer is reading the quote right now and which has moved on, so they call at random, or not at all.
Reminders sit in someone's head, inbox or notebook. When they're out sick or slammed, the follow-up simply doesn't happen.
The school, church or team you drove last spring plans this year's trip, and books whoever reaches them first.
Price? Availability? A competitor? Without a record, you can't fix what's costing you trips.
Exporting customer lists into a separate email tool takes an afternoon, so the promotion that would fill your slow season never goes out.
CRM and marketing are built right into MotorCoach.ai, running on the quotes, customers and trips you already manage. Nothing to import and nothing to keep in sync.
A short walkthrough using your real trips. No obligation.
You don't have to win every quote. Just a few more. Move the sliders to match your business.
From quotes you're already sending, without spending another dollar on advertising.
Show Me HowIllustrative estimate based on the numbers you enter. Actual results depend on your market, pricing and team.
No more digging through quote lists or guessing who's still interested. Each salesperson opens one screen and gets to work.
Customers who opened their quote in the last two days rise to the top, the moment they're most likely to say yes.
Quotes with no contact in a few days are flagged automatically, before the customer moves on.
Website requests can be shared among your salespeople in turn, each with a "respond within the hour" task. Speed wins charters.
Every open quote by stage with dollar totals, who owns it, and win rates by salesperson and lead source, so you know where the next month's revenue is coming from.
Set your follow-up once. Every quote you send gets it, on time, even on your busiest week of the year.
In your words, on the days you choose. Emails come from the salesperson, so customers reply straight to them.
When the customer texts back, accepts, or the quote is closed, follow-up ends. No awkward reminders after they've booked.
Messages go out in your time zone, inside your send window. Nobody hears from you at 11 at night.
Schools, churches, teams and tour groups travel every year. MotorCoach.ai makes sure they travel with you again.
Weeks before last year's trip anniversary, your salesperson gets a reminder, or the customer gets a "Plan this trip again?" email. One click and a draft quote with the same stops is waiting for you.
Send a promotion to the groups you choose, straight from your customer list. See how email campaigns work
Every website quote request records the ad or campaign that sent it, so you can put your budget where the bookings come from.
Send a promotion to exactly the right customers in minutes, from the same system that already holds your customers and trips. No exporting lists and no separate email tool.
Choose who gets it, like every school that rode last year but hasn't booked yet. The audience comes straight from your customer and trip history.
Write your email and send. Your logo and unsubscribe link are added for you.
Each campaign shows how many emails were sent, opened and clicked.
Same team, same quotes. A very different hit rate.
| Spreadsheets, inbox & memory | MotorCoach.ai | |
|---|---|---|
| Who to call today | Whoever someone remembers | A ready-made call list every morning |
| Customer opens the quote | You never find out | Instant alert to your team |
| Follow-up | When there's time | Automatic emails, texts and call reminders |
| Last year's groups | Hope they call you | Reminded before the anniversary, one-click rebook |
| Why you lose | Unknown | Lost reasons and win rates in one report |
| Reviews | Rarely asked for | Requested after every trip, automatically |
| Email marketing | Export, clean up, upload to another tool | Pick an audience and send, from the same system |
No credit card required.
Charter companies already use MotorCoach.ai every day for quoting, dispatch, drivers and payments. CRM and marketing now live in the same place.
"Motorcoach.ai has been a valuable tool for Universal Bus Service, helping us streamline our daily operations, improve efficiency, and stay organized. The platform saves us time by simplifying important business activities and making our day-to-day management more effective."
"We were up and running with Motorcoach.ai in hours. Easy to use, runs on our Macs/PCs, and provides a complete, affordable solution. … What truly sets Motorcoach.ai apart is the outstanding customer service."
CRM and marketing are part of the MotorCoach.ai platform. There's no separate system to install.
See it with your own trips, or jump straight in with a 14-day free trial. No credit card required.
Import your customer list and past trips. We offer free migration assistance.
Choose your follow-up steps, wording and business hours. Nothing goes to a customer until you turn it on.
Your team opens My Day and knows exactly who to call first.
No. CRM and marketing are built into MotorCoach.ai and run on the quotes, customers, trips and payments you already have, so there's nothing to import or keep in sync.
Follow-up stops the moment a customer accepts, texts back, or the quote is closed. Messages only go out during your business hours, marketing emails always include an unsubscribe link, and you can turn reminders off for any customer.
Each quote has its own secure link. When the customer opens it, MotorCoach.ai records the visit and alerts your team. Your own staff previewing the link aren't counted.
Yes. You choose the steps, the timing and the wording, and personalise them with the customer's name, the trip and the travel date.
Yes. Whether it's one person doing sales and dispatch or a full reservations team, everyone gets their own call list, and owners see the whole picture.
Yes. It runs in any modern browser, including iPad and phone, so your team can work leads from the office or the road.
See who your team should call first, using your own quotes. We'll set it up together.
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