Stop juggling spreadsheets, emails, and disconnected tools. MotorCoach.ai is the all-in-one motorcoach software that consolidates quoting, bus dispatch, driver management, fleet tracking, and payments into one powerful charter bus software platform built specifically for motorcoach operators.
Charter bus companies use MotorCoach.ai to run their day-to-day operations. Here is what they tell us.
"Motorcoach.ai has been a valuable tool for Universal Bus Service, helping us streamline our daily operations, improve efficiency, and stay organized. The platform saves us time by simplifying important business activities and making our day-to-day management more effective. We appreciate having a solution designed specifically for the motorcoach industry and look forward to continuing to use Motorcoach.ai as our business grows."
"We were up and running with Motorcoach.ai in hours. Easy to use, runs on our Macs/PCs, and provides a complete, affordable solution. Our experience with Motorcoach.ai has been excellent. The platform has helped us streamline our daily operations, improve efficiency, and stay organized. What truly sets Motorcoach.ai apart is the outstanding customer service. David has been incredibly helpful, responsive, and a pleasure to work with. His dedication and support have made our experience even better. We highly value both the platform and the exceptional service behind it."
Samsara, Motive and Saucon TDS all connect natively, alongside QuickBooks Online for accounting and Authorize.Net for payments. Whichever ELD you run, your GPS, engine and compliance data flows straight into dispatch and maintenance.
GPS & Telematics | ELD Compliance | Fleet Safety | Accounting | Payment Processing
Send customers a live tracking link so they can follow their bus in real-time.
Most charter bus operators are drowning in disconnected tools and manual processes that waste time and cost money.
Tracking quotes across emails, spreadsheets, and sticky notes leads to lost opportunities and pricing errors.
Chasing signatures through email threads and losing track of which contracts are signed and which aren't.
Manually tracking deposits, balances, and payment status across multiple systems and spreadsheets.
Using whiteboards and paper calendars leads to scheduling conflicts and angry customers.
Scattered maintenance records across paper logs and spreadsheets create compliance and safety risks.
Tracking certifications, assignments, and payroll manually wastes hours and invites compliance issues.
MotorCoach.ai brings every part of your charter bus operation into one platform, from the first quote to the final payment. Automation takes care of the follow-ups, reminders and paperwork, and AI answers questions for your customers around the clock, so you can focus on growing your business.
Build professional charter quotes in minutes. Your own pricing rules do the math, stop times come from real drive times, and multi-day itineraries are handled cleanly.
Turn a quote into a contract in one click. Customers sign digitally, and you can see the status of every contract as it happens.
Take deposits and balance payments online through Authorize.Net. Automatic reminders help you get paid on time.
A dispatch board laid out as a grid, a drag-and-drop availability calendar and Fast Assign, with automatic conflict checks that keep double-bookings off the schedule.
Never miss a service interval. Get automatic alerts, use digital work orders and keep a complete maintenance history for every vehicle in your fleet.
The driver app installs on any iPhone or Android phone. Drivers get their trips, do their inspections and stay in touch with dispatch, and you can track licenses and work out pay automatically.
Farm out work orders to other operators with ease. Partners manage their orders through a simple link, with no software to install.
Sell seats on your scheduled routes from your own branded booking page, and scan riders on board with the driver's phone.
Win more of the charters you already quote. Your team knows who to call each morning, and follow-up goes out on its own.
We add new features every month. Here is some of what operators have gained recently, all included in the platform.
Your customers log in to see their trips, quotes, invoices and receipts, pay online, download documents and ask for new quotes, without calling your office.
The day before a trip, customers are emailed a link to a "Track Your Bus" page. An AI assistant on that page answers questions such as "Where is the bus?" and "When will it arrive?" at any hour.
"Confirm or lose your bus" messages go out by email and SMS at 14, 7 and 3 days. Quote, contract and payment reminders and driver reminders all run on their own.
A chat widget on your website talks with visitors, gathers their trip details and creates a draft quote request in your pipeline, even overnight.
See the whole day's operation on one screen. In-app alerts tell you about new quote requests, payments received, signed contracts and drivers who are running late.
Each yard can trade under its own name, logo and phone number on quotes and trip sheets. Divisions let you run charter, shuttle and line-run work side by side.
Our bus dispatch software shows you your whole operation at a glance. Set the dispatch grid up the way you like, with saved and pinned columns, totals, and shading for unpaid trips. Fill open trips in seconds with Fast Assign, and manage the week on a drag-and-drop availability calendar. Every bus appears on a live fleet map through Samsara, Motive or Saucon, and customers can follow theirs with a live tracking link.
Sell every seat on your line runs, shuttles and event coaches. Riders book on your branded page, drivers scan them on board, and every sale shows up in the same platform you use to run your charters.
Riders pick their stop and their exact seat on a real seat map, then pay for a one-way or round trip in one checkout. The same seat can never be sold twice.
Each rider gets a QR ticket by email. Drivers scan tickets with their own phone, even with no signal, and the manifest updates as riders board.
Sell by phone or at the counter for cash or card. Changes and refunds follow the rules you set, and your reports show sales, occupancy and deferred revenue.
Results may vary based on operator size and workflow.
No complex implementations or lengthy onboarding. Start improving your charter bus operations today with our motorcoach software.
Create your account and start your 14-day free trial. No credit card required.
Bring in your fleet, drivers, and customer data. We offer free migration assistance.
Set your pricing rules, integrations, and workflow preferences.
Create your first quote and experience the power of unified operations.
Join operators who have already transformed their business with our motorcoach software
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